XpUniverseOpenSpace.
HowOpenSpaceWorks
This is just a brief introduction to how open space works.
Open space starts with a theme. The theme of the open space track at XPU 2003 is: What is the future of Software Development? What can we do to make Software Development more successful for all of the stakeholders - including managers, testers, developers? What are the issues and opportunities for Agile Software Development that you care about? What are your ideas, questions, recommendations, and concerns?
Then an invitation is issued. The invitation tells people about the theme, and gives them information about when and where the event will happen. In our case, the open space event will be August 11 through August 13 at the Doubletree Hotel in New Orleans, Louisiana.
People who are interested in the topic/theme will gather. They have time to think about and prepare for the sessions that they would like to participate in, and/or they have time to decide what sessions they are willing to be responsible for convening. Open space is driven by passion and responbility.
The opening circle is where people gather for the first time. Everyone who has chosen to attend is sitting in a large circle. The center of the circle is empty, except for some paper and markers on the floor in the middle of the cirle. The facilitator states the theme, goes over the law of space, and the principles of open space. Then the space is opened to the participants. People who have a topic that they would like to convene go to the center. They write the the name of their topic on the paper, as well as their name. Then they annouce their topic to the group. This tends to be a busy time.
Once a topic is announced, it can be scheduled. There is a predefined matrix of times and locations that are available for open space seesions. The convener picks a time and location, and this information is included on the paper with the topic of the session. Then the session info is posted in the wall. As more and more sessions are posted, the agenda for the event is defined. The agenda is created dynamically by people participating in the event.
Once all of the sessions have been posted, the "marketplace" is opened. The marketplace refers to the ability of the participants to budget their time and interests. Essentially, all of the participants go to the sessions posted on the wall and sign up for the ones they are interested in attending. This is not a commitment to attend, it is just an indication of interest. There is no maximum or minimum number of attendees required for a session. In fact, you are encouraged to move from session to session if you want. http://www.lady.sh.cn
Everyone who posts a topic is responsilbe for convening that session, and making sure that the results of the session are shared with the larger group. To make this easy, we have a sample report that you can fill out and post on this wiki.
The results/reports are posted daily, in some interesting area, such as by the food or coffee. That way you get a chance to see what everyone else has been doing.
For a multi-day open space event, the circle is reconvened at the beginning of each day. This give the particiapnts the opportunity revise the agenda by adding additional sessions.
That's the brief description of how open space works. I know it sounds crazy, but it works amazingly well.
If you are interested in what people had to say about last year's open space, go to http://monet.objectmentor.com/cgi-bin/openspace/wiki.py?OpenSpaceComments


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